Finance Operations Specialist

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Finance & Accounting, Outsourcing | Selangor, Malaysia | MYR 48,000-MYR 72,000 | 9 Oct 2018

Finance Operations Specialist


Specialisation: Finance & Accounting, Outsourcing

Email Cindy

Location: Selangor, Malaysia
Salary: MYR 48,000 – MYR 72,000 per annum
Type: Permanent
Posted On: 9th October 2018

Client Background & Role Summary:

Our client is a subsidiary of a global insurance organisation. They are a regional hub for the Insurance group’s shared services supporting the company’s insurance and finance operations across different businesses. They are looking for Finance Operations Specialist (3 headcounts).

Key Responsibilities:

  • Accruals and Prepayments:
    • Prepare monthly prepayment schedule and amortization entries.
    • Prepare and complete monthly fixed accrual entries and maintain accrual control worksheet.
    • Prepare manual accrual (requested by email) and save all the accrual emails into Share Drive as supporting.
    • Follow up outstanding manual accrual / Nil reply from users.
  • Fixed Assets:
    • Perform Fixed Assets creation in SAP and insert the assets number in ARIBA purchase requisition.
    • Preform Trial Run of Fixed Asset Depreciation to ensure that proper action on FA can be fixed before closing.
    • Perform Actual Run for Fixed Asset Depreciation monthly.
    • Perform Asset Under Construction transfer upon request with approval.
  • Billing:
    • Prepare monthly fixed billing to business partner according to group timeline.
    • Provide brief explanation and attend business partner’s queries.
    • Prepare quarterly true up adjustments based on actual cost incurred.
    • Prepare and submit withholding tax document that is required by business partner for settlement purpose.
  • Intercompany:
    • Review and ensure Debit Note (DN)/Credit Note (CN) receive from Local Business Unit (LBU) provided with supporting document such as Statement of Work (SOW) and settlement agreement.
    • Prepare upload template and park document into SAP.
    • Save DN/CN and its supporting document Shared Drive in proper order.
    • Prepare settlement summary and send to LBUs for approval according to the agreed threshold.
    • Communicate with Treasury team to reserve fund prior to settlement.
    • Follow up with Business Units (BUs) regarding the settlement and perform intercompany settlement to BUs.
    • Send settlement reminder and follow up with LBUs.
    • Perform open items clearing for after perform settlement.
    • Prepare monthly ICT Matching Report and perform any necessary action on any outstanding issue identified.
  • Fixed Deposit:
    • Update all interest income and accrued income for fixed deposit in template from FD statement and upload for posting.
  • Accounts Receivable (AR) Aging:
    • Prepare monthly aging report, follow up with Interco Customer for overdue invoices, and provide commentary for reason of non-payment.
    • Reconcile sub-ledger list tally with control account.
    • Update and monitor AR credit control as per group policy, not more than 30 days settlement.
  • Bank Reconciliation:
    • Perform weekly clearing of cash open item.
    • Investigate and reconcile the differences on a timely basis.
    • Prepare Bank Reconciliation Report monthly.
  • Journal Entries:
    • Preparation of journal voucher for approval.
    • Parking all the Journal Voucher in the SAP system.
    • Clearing of open items balance in the SAP system whenever required after the Journal Voucher posting.
  • Reinsurance:
    • Ensure local BUs provide Inward Reinsurance Templates and the correctness of the number of documents parked by local BUs.
    • Complete the upload of Retro Reinsurance templates provided by local BUs.
    • Send reminder and follow up on Reinsurance Templates not received to ensure the completeness of the Reinsurance uploads.
    • Perform IC matching and ensure zero variance and any variance supported with justification.
    • Prepare and send Reinsurance Debit Note to local BUs.
    • Perform Incoming Receipt of Reinsurance when fund was remitted by local BUs.
    • Perform reinsurance settlement to local Bus.
    • Send settlement reminder and follow up with un-remitted fund with local BUs.


  • Bachelor’s Degree in Accounting, Finance or relevant field.
  • At least 2-4 years of working experience in Accounting/Finance field.
  • Experienced in SAP System.
  • Preferably with Shared Services experience.
  • Good command of English.
  • Open to Malaysians only.

If you are interested, kindly email your updated resume to Cindy at or click “Apply Now”. Regretfully, only shortlisted candidates will be contacted. Thank you!